From guest form to filed report, with zero retyping
Once a guest completes their check-in form, Best Guest prepares the report required by the local authority — submitting it automatically where an official integration exists, or generating ready-to-file documents where it doesn't.
How It Works
The process adapts to what each country's authority actually supports.
Guest submits the form
The check-in form captures every field the local authority requires for foreign guests.
Data is validated
Best Guest checks the format and completeness of the data before it's submitted.
Report is prepared and sent
Data is formatted to that country's requirements — submitted via API where an official integration exists, or generated as ready-to-file documents where it doesn't.
Confirmation is stored
The submission record is stored against the reservation as proof for any future audit.
What's Included
The level of automation follows what each country's authority actually offers:
- Manual review before submission
- Fully automatic submission where an official API exists
- Ready-to-file documents where no automated system exists yet
- Stored confirmation for every reservation
Benefits
No manual retyping
No more logging into a government portal and copying details from paper forms.
Fewer mistakes
Data is prepared exactly as the guest entered it — no typos.
Audit trail
Every submission has a stored confirmation you can retrieve at any time.
Related Features
These features work closely together.
Multilingual Guest Check-In
Guests complete all required information online — in a language they understand. 43 languages supported.
Learn moreDigital Signatures & GDPR Audit Trail
Every check-in ends with a digital signature and a complete audit trail for any future inspection.
Learn moreAccommodation Register
Your accommodation register is kept automatically and ready for inspection anytime, in every country you operate.
Learn moreFrequently Asked Questions
What local reporting systems does Best Guest support?
It depends on the country — some have an official automated system (like Czechia's UbyPort), others require manual submission to the local police or immigration authority. Best Guest adapts to whichever applies where your property is.
Does Best Guest submit reports automatically?
Where an official API exists, yes — once a guest completes online check-in, Best Guest validates the data and submits the report automatically, with no manual re-entry. Where no automated system exists yet, Best Guest prepares the documents for you to file.
What happens if I report late or not at all?
Penalties vary by country but can be significant. Automated and semi-automated reporting removes the risk of missed deadlines.
Does Best Guest report domestic guests too?
Foreign guest reporting requirements typically apply only to foreign guests. Best Guest still records domestic guests in the accommodation register as required in each country.