An accommodation register that fills itself in
Every completed check-in is automatically logged into your accommodation register, using the format required in that country. You just export it whenever you need to.
How It Works
No spreadsheets, no manual logging.
Check-in is logged automatically
As soon as a guest completes their form, their details are logged into the accommodation register of the right property.
Choose a period
Export by month, quarter, year, or set a completely custom date range.
Download the PDF
Best Guest generates a clean PDF export, ready to hand over during an inspection.
Archived for six years
All records stay securely stored for the legally required retention period.
What's Included
Exports exactly when you need them:
- Monthly, quarterly, and yearly export
- Custom date range export
- PDF export of the accommodation register
- Secure archiving for six years
Benefits
No spreadsheets
No more manually copying guest data into Excel or paper logs.
Inspection-ready
Pull complete records in seconds whenever an inspector asks for them.
Centralized archive
Every property, every period — all in one place.
Related Features
These features work closely together.
Accommodation Tax (Local Fee)
Best Guest calculates the local accommodation fee for every stay, generates the report for your municipality, and can optionally email guests a QR code to pay directly into your account.
Learn moreDigital Signatures & GDPR Audit Trail
Every check-in ends with a digital signature and a complete audit trail for any future inspection.
Learn moreFrequently Asked Questions
What is a guest accommodation register?
It's the legally required register accommodation providers must keep of every guest who stays, including arrival and departure dates — the exact name and format vary by country.
Is a digital accommodation register legally valid?
In most of the countries Best Guest supports, yes — a digital, auditable record satisfies the requirement without needing a paper book. Best Guest keeps every entry with a timestamp and signature trail; check the specific rule for your country if you're unsure.
How long do I need to keep guest book records?
Records generally need to be retained for a period set by law and produced on request during an inspection. Best Guest archives them for the statutory retention period (currently six years), so you're never scrambling to find old records.